Forwarding Management System in Banfladesh Part-1

Booking System And All Process 

Agenda

Objectives
• APLL Origin and Team Contact Information
• Vendor Guidelines & Requirements
• Vendor Pre‐Booking Requirements
• Vendor Booking Requirement and Timeline
• How to complete APLL Booking Form
• Booking & Handover Timeline
• Cargo Delivery to APLL CFS
• Factory Load Guideline
• Delivery and Documentation
• Forwarders Cargo Receipt (FCR)
• Origin Local Charges
• Q&A


Objectives

As ORSAY continues to strive for excellence and efficiency across their end to end supply
chain, APL Logistics is awarded the management of ORSAY’s sea freight forwarding
services.
APL Logistics will be the Logistics Service Provider for shipments from Bangladesh.
The purpose of this meeting is to provide a clear understanding of the origin process and
work flows in line with ORSAY’s requirements.

Vendor Booking Requirement and Timeline 
All vendors have access to ORSAY’s main supply‐chain‐tool OSCA, which is maintained by
SETLOG.
For any OSCA access issues, please contact your ORSAY’s support representative since
APLL will not be able to manage theses accesses.
All ORSAY Purchase Orders (PO’s) are in unconfirmed status when they are placed and
must be confirmed by vendors in OSCA!
It is absolutely necessary to confirm these PO’s in OSCA prior to placing a booking at
APLL.
If this is not confirmed as a first step, it will not be possible to use any of APLL’s booking
platforms!
Contact your ORSAY’s support representative for PO ‐ confirmation guideline if required.

Vendor Pre‐Booking Requirements

 Booking Requirement 

􀂃 Purchase Order to be confirmed in OSCA.
􀂃 HTS code visible, for any changes please contact ORSAY.
Booking Submission Electronically via LSS
Booking to be made on APLL LSS application. Please refer to LSS Booking Training for booking
process.
APLL only accept manual bookings via Excel/Email as contingency plan & in case of emergency .
Booking Timeline and Reminder
Vendors are expected to place their booking with regard latest 14 days before UDD (=Handover Date).
There will be an E‐mail reminder sent to vendors that haven’t booked an Order yet
at 17 and 10 Days before UDD.
Vendors are authorized to book below services
􀂃 FCL factory load delivered to ocean carrier’s CY
􀂃 LCL to APLL and / or nominated warehouse and ship by ocean

How to complete APLL Booking Form


The Agent/Vendor is required to provide the following information at time of booking:

􀂾 Bookings must be submitted on PO/TO level (“Split by Style”‐Function will be explained in LSS booking training).
􀂾 For any changes, vendor shall revise booking and re‐submit to APLL as early as possible.
􀂾 The data on booking have to be same with the actual goods and related documentation.
􀂾 APLL will prepare Forwarder Cargo Receipt according to above information.